Prior to employment, the forms below will need to be completed and submitted to Human Resources during your on-boarding session. These forms will provide information needed to enter an employee into our personnel/payroll system. The University System of Georgia uses some of the demographic data for statistical purposes. These forms will be retained in the employee's personnel file.
Please bring these with you on your first day of employment.
Personal Data Form
Employment Eligibility Verification Form
The Immigration Reform and Control Act requires that all newly employed individuals provide documents which establish identity and employment eligibility and complete an I-9 form. You should complete Section I of the I-9 form and turn it in, along with the rest of the required employment forms, to Human Resources. You will be required to provide proper identification, so please read the accompanying instructions when completing the form. The College will employ only U.S. citizens and aliens authorized to work in the United States. Failure to comply with the provisions of the act will result in immediate termination of employment.
The I-9 form is five (5) pages; therefore to avoid printing problems, please print the form one page at a time using the print button on the Adobe Acrobat toolbar. Use your browser's BACK button to return to orientation after printing the form. (Note: If the browser opens a new window, simply close that window after printing the form.)
Security Questionnaire, Loyalty Oath
As a condition of employment, every employee of the College must complete and sign a security questionnaire.
This is a 2-page form. You must complete the appropriate areas on both pages. This form must be notarized in two places.Â Do not sign until your on-boarding session in Human Resources.
The State of Georgia requires all persons who are employed by and are on the payroll of the State of Georgia, or its departments and agencies to take a loyalty oath.
If a person does not sign the oath, the act then instructs that (the person) be taken from the payroll and not be permitted to receive any payment from the State.
W-4 & G-4 Tax Forms
All new employees should sign a W-4 Form (federal withholding) and a G-4 Form (state withholding) when they start work. The forms will be effective with the first wage payment. If you do not provide the college with completed federal and state tax withholding forms, taxes will be withheld at the maximum tax rate. Non-resident aliens may be subject to other requirements. Note: If you have been previously employed at Middle Georgia College, and have completed tax forms on file with the Human Resources Office and wish to make no changes, you do not need to complete any additional tax forms. You may call Human Resources to see if your tax forms are still on file.